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Monthly Board Meeting Minutes

Highland Pop Warner Monthly Meeting 07/05/2022 Lincoln Center  

Call to Order Board Member             Present

  • ●  Dave Weisz, President YES/NO

  • ●  Gip Dills, VP YES/NO

  • ●  Carrissa Groen, Secretary YES/NO

  • ●  Patty Torres, Treasurer YES/NO

  • ●  Ken Sperry, Director of Football Operations YES/NO

  • ●  Destinee Manyek, Director of Cheer Operations YES/NO

  • ●  Tom Groen, Football Equipment Manager YES/NO

  • ●  OPEN, IT & Communications Coordinator YES/NO

  • ●  Bridget Eckrich, Football Business Manager YES/NO

  • ●  Jeannette Ramirez, Cheer Business Manager YES/NO

  • ●  Natalie Fusner, Scholastics Director YES/NO

  • ●  Shannon Dills, Spirit Wear Director YES/NO

  • ●  Jen O’Donnell, Fundraiser Director YES/NO

  • ●  Brenda Podkul, Sponsorship Chairperson YES/NO

1. Secretary Approval of Minutes of 6/6/22 meeting

2. President Announcement 

3. Vice President Announcement -

  1.  Registration numbers & Region meeting @ Blue Chip 7/22 - 7/24

  2. Send a thank you note to Fagen Miller for the use of the float for the parade.

4. Treasurer Report - $34,000 minus $3,000 insurance check

  1. Paid bills - sending a check to Riddell & Greenhouse 

  2. Sending out payment plans

  3. Upcoming expenses include; patches, new uniforms 

Football Overview

  1. Football Camps

  1. July 18 - 21 5:30 - 7 pm mon - thurs

  2. July 30th Equipment hand out & equipment responsibility form - gip is writing this (must be signed before player can practice)

  3. July 8th - shirt order due. July 10th - camp closed. July 13th meeting with Coach K (Pete) with all coaches available

  4. 9 am 11u Ken Sperry

  5. 10 am 10u Ryan Moore

  6. 11 am 9u Tom Groen

  7. 12 pm 8u Maurice Eichelburger

  8. 1 pm 6u Mark Alvarado

5. Cheer Overview 

  1. July 16th hands on clinic 9 am to 12 pm - make up clinic to be announced

  2. July 30th kids cheer clinic

  3. Optional practice August 5th

  4. August 6th railcats performance

  5. Teams as follows ; 10 jr tiny mite, 26 tiny mite, 12 mm, 8 jr pee wee, 19 jr v

  6. Need Coaches shirts

  7. Also thinking of fundraising for competitions. 

6. Scholastics Overview - need rosters

7. Fundraising Overview

  1. Shoe collecting fundraiser - advertise

  2. Mums - need to change date on order form. Pass out at practice. $10 per mum.

  3. Think about offering team incentives. Pizza party, etc 

8. Equipment Overview

  1. Clean equipment gathering July 16th at 1pm

9. Spirit Wear Overview

  1. Selling yard signs for $25 each - football or cheer

  2. Pop up end of July for August delivery time -July 24th - August 7th

  3. Spirit Wear committee - meeting July 14th at 5:30 pm

  4. Access equipment packages

  5. Cheer pop up before Regionals

10. IT & Communications Overview

  1. Any suggestions for any more information to be posted on fb or the HPW website? Camp, Dicks coupon, equipment hand out

11. Sponsorships - 

  1. Who have we reached out to? 

  2. Any new sponsorships?

  3. Issues on who to reach out to….

NEW EASY CLEAN CAR WASH, DICKS SPORTING GOODS

12. Old Business

  1. Parade = success

  2. Registration closed

  3. Coaches certs are due August 1st

  4. Group me is football, band is cheer

13. New Business

  1. Make sure we have a headshot of every athlete

  2. Pass out Team moms sheet including collecting cert costs from coaches - Shannon

  3. Make sure coaches have rosters, reaching out with dates etc when applicable

  4. Merchants at home games

  5. Reach out to parks dept for light towers and port a potty

  6. Highland TailGate Main Square 6 pm - make sign up sign up genius

14. Open Floor

  1. Parent Comments/Questions/Concerns

  2. New parade banner, cheer banner

Meeting Adjourned 7:18 pm

 

 

 

 

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