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Monthly Board Meeting Minutes

Highland Pop Warner Monthly Meeting 05/02/2022 Highland High School LGI

Call to Order 6:09 pm

Board Member             Present

  • ●  Dave Weisz, President YES/NO

  • ●  Gip Dills, VP YES/NO

  • ●  Carrissa Groen, Secretary YES/NO

  • ●  Patty Torres, Treasurer YES/NO

  • ●  Ken Sperry, Director of Football Operations YES/NO

  • ●  Destinee Manyek, Director of Cheer Operations YES/NO

  • ●  Tom Groen, Football Equipment Manager YES/NO

  • ●  OPEN, IT & Communications Coordinator YES/NO

  • ●  Bridget Eckrich, Football Business Manager YES/NO

  • ●  Jeannette Ramirez, Cheer Business Manager YES/NO

  • ●  Natalie Fusner, Scholastics Director YES/NO

  • ●  Shannon Dills, Spirit Wear Director YES/NO

  • ●  Jen O’Donnell, Fundraiser Director YES/NO

  • ●  Brenda Podkul, Sponsorship Chairperson YES/NO

1. Secretary Approval of Minutes of 4/4/22 meeting

2. President Announcement 

3. Vice President Announcement

4. Treasurer Report - approx $15,709 

  1. School Town of Highland paid? Greenhouse payment? Riddell? Refund flag player Washington?

  2. Upcoming expenses - insurance, uniforms, P.O. Box annual fee, Spring Showcase

5. Football Overview 

  1. Football & Cheer Strength and Agility Lincoln Center 6-7:30 May - June

  2. Football Camps

  1. July 18 - 21 5:30 - 7 pm

  2. Tentative July 22 Equipment hand out & equipment responsibility form

 

5. Cheer Overview 

  1. Spring Showcase - May 15

  1. Starts at 9 am. $5 entry fee. 

  2. Create sign up genius for concession, flowers, 50/50, shirt sales, set up, clean up & mats.

     B. Shadow practice - Destinee will fill out a request form for shadow practices, where we offer a shadow practice girls who are on the fence about cheering before sign ups are over 

6. Scholastics Overview 

7. Fundraising Overview

  1. Aurelio’s night - $208 profit

  2. Shoe Collection fundraiser - continued

  3. Lady Gourmet -$2,084                                                                                                                                                                              

  4. Panda Express restaurant night in April 26th- waiting on profit

  5. Contact Deon’s BBQ. thinking May or June? End of summer party?

  6. Middle School Dance concessions May 13

  7. New ideas - once a month restaurant nights, mandatory fundraiser for the fall, cakes, popcorn, chocolate, parents night out spring and fall (r - bar), donation letter, go to staples in munster, vfw sponsors, the legion - chocolate covered pretzels

8. Equipment Overview

9. Spirit Wear Overview

  1. Selling yard signs for $25 each - football or cheer

  2. Varsity “pop” up sale extended through May 5th

  3. Fathers day - ?? no sale

  4. Design a Spirit Wear challenge to be worn at the parade - still working on details

10. IT & Communications Overview

  1. Any suggestions for any more information to be posted on fb or the HPW website? 

11. Sponsorships - schedule a zoom with Brenda to go over sponsorships

  1. Who have we reached out to? 

  2. Any new sponsorships?

  3. Issues on who to reach out to….

12. Old Business

  1. First in person registration for fall is Saturday, April 23rd at the Lincoln Center 9 am to 12 pm. 

  2. Need to book and pay for the Lincoln Center meeting locations for June, July & August - June 6th, July 5th & August will be held on July 25th.

  3. DID WE ADD A NON REFUNDABLE CLAUSE AFTER “X” DATE AND ADD A PAYMENT PLAN OPTION

13. New Business

  1. End of Season Party? - thinking June 4 or June 5th. Working with Deon’s BBQ. 

  2. Use generic emails for every dept - YES, will send out to each dept.

  3. Sign up sheet for in person registrations - Carrissa will create. 

  4. Work on fundraising incentives moving forward.

  5. In July, set up a coaches meeting where they disinfect equipment before hand out. 

  6. Order mouth guards, socks & cheer essentials

14. Open Floor

  1. Parent Comments/Questions/Concerns


Meeting Adjourned 6:59 pm

Field Status

Open Open

Highland High School (08:34 PM | 01/20/22)

Open Open

Johnston Elementary School (08:34 PM | 01/20/22)

Open Open

Highland Parks and Recreation Center (08:34 PM | 01/20/22)